How do AYS licenses work?

AYS licenses are based on the number of users that may simultaneously connect to an individual database.

You may install AYS on as many computers as you want, and you may create as many different AYS databases as you want. Your license limits the number of users  that may simultaneously connect to each individual database. Each user that connects to a particular database uses up one of the licensed seats for that database. When a user disconnects from the database then that seat becomes available again for another user.  If all of the licensed seats are in use then when another user tries to connect to the database they will receive a message that another user must log out before they can connect to the database.

A program administrator may select User > View Logged-In Users to see a list of the current users who are in the database and how many seats are still available. While the Internet Utility is displayed in the list of logged-in users,  it does not use up one of your licensed seats.

Your encrypted business name is embedded within the license file and must be specified at the time of purchasing the license. If your business operates under various business names then you may choose to have multiple business names embedded within the license file and then select which business name to assign to each business location or division within the same database.

When you purchase your license you may select from one of the following editions:

  • The Repair Lite edition works only with Microsoft Access databases and is for repair centres that only need a simplified, stripped-down feature set.
  • The Repair edition works only with Microsoft Access databases and is for repair centres that need all of the features available in the software.
  • The Repair SQL edition is the same as the Repair edition, however it also supports Microsoft SQL Server and MySQL databases.
  • The Retail edition works only with Microsoft Access databases and is for retail centres that do not do repairs themselves, but only send out their repairs to third-party repair centres.
  • The Retail SQL edition is the same as the Retail edition, however it also supports Microsoft SQL Server and MySQL databases

For a complete comparison of all of the features offered by the various editions, please see the Edition Comparison.

Your AYS license version number (e.g. 3.1) indicates which feature set is unlocked within the software. This is different from the program executable version number (e.g. 3.4.020) which is the version of the software that is installed on your computer. While we recommend that you regularly install the latest AYS service pack to ensure that you have the newest features and resolutions to any reported issues, this does not mean that you are automatically licensed to use new features. If your license version number is less than the installed program version number (e.g. with the sample numbers above, 3.1 is less than 3.4) then any features tied to newer license versions will simply be grayed out or otherwise unavailable.