How to Configure Microsoft SQL Server 2012 R2 for AYS

Certain SQL Server permissions are necessary for AYS users to access the data and run reports.  This article will assist you in configuring the security on Microsoft SQL Server 2012 R2.


Note: At Your Service Software, Inc. will not provide support for installing or administering SQL Server on your hardware and network. Please consult a local IT service provider and/or Microsoft for this service.

Step 1.  Create a new login

Launch SQL Server Management Studio and create a new login.  The screenshots to follow will use SQL Server authentication for illustrative purposes, you may use either Windows Authentication or SQL Server authentication.

Create a new user
Create a new user

Step 2. Grant rights to create databases to the new user

The new user will need rights to create databases so that AYS can construct the correct database structure. Select dbcreator from the “Server Roles”

Grant DB creation rights

Step 3. Grant “View Server State” rights to the new user

AYS concurrent user licensing requires each user have “View Server State” rights to function correctly.  First, search the server objects and add the server in the securables section.

Select securables for the server

Once it has been added, select the server in the list and grant “View server state” at the bottom section of the same window.

Grant "View Server State" permission

Step 4.  Create the AYS database

Open AYS and select File – New Database – Empty Microsoft SQL Server Database… enter your SQL Server login information.  User ID and password will be obscured with asterisks.

Login to the SQL Server

Click Login and choose a database name.  Note that the database will be created on the server with a prefix of AYS_, so the database named “yourdatabase” can be found on the server as “AYS_yourdatabase”.  When you click “Create” the database should be created on the server.

Create the database

5. Grant basic database rights to all the users

The user ID used to create the database will be the database owner (dbo) and will have all the rights necessary on the SQL database.  For other users, you will need to go into their login properties and choose “User Mapping”, select the database and choose “db_datareader” and “db_datawriter“.  You will also need to grant the “View server state” permission as described in step 3 above.

Repeat this step for every user you are granting permissions on the server.  If you are familiar with SQL Server, you can create a server role with the necessary permissions and add users to this role.  A detailed description of this is beyond the scope of this document, please see your local IT consultant for instructions on how to do this.

Map users to correct permissions